Housekeeping
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School Office hours & contact

Monday to Friday 8.30am to 3.15pm

 

Teachers may be contacted by email Monday to Friday between 9am and 5pm.

Our address is 6 Thames St, Island Bay, Wellington 6023

CONTACT:

admin@islandbay.school.nz

+64 4 939 3010

Absences please contact the above

or access the School App 

 

Our School Day

 

Children may be dropped off at the school library from 8am, where they will be supervised until 8.30am. See more below.

 

Children are welcome in their hubs and the playground from 8.30am. Children who arrive after 9am are required to check in at the office before going to their learning space.

 

  • 8.55am – 11am Morning sessions (during this time, all children have a brain break, which includes having a healthy snack)

  • 11am – 11.30am Morning tea*

  • 11.30am – 1pm Middle sessions

  • 1pm – 1.50pm Lunch*

  • 1.50pm – 3pm Afternoon session

 

Teachers are rostered to supervise children in the playground during school hours, including break times and lunchtime.

 

Children who return to play in the playgrounds afterschool are unsupervised.

* during morning tea & lunch, children play first, then are supervised eating for the last 10-15minutes of the break.

 

School Organisation

Island Bay School is organised into two teams: 

  • Kōwhai - the junior school

  • Pōhutukawa - the senior school

 

These teams are made up of different learning environments that cater for the needs of diverse learners.  

 

Within these teams are hubs and classes. 

 

'Hub' refers to a collaborative learning environment. Team hubs and classes are located together and are led by a Learning Leader. 

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Kōwhai Team

 

New Entrance - Year 1-2

  • Pātangatanga - Nathan (Kōwhai Co-learning Leader), Alishah, and Thena

  • Manaia - Maria and Gina, Shanon (from Term 2)

Year 2-3

  • Kākahi - Amy B

  • Ahoaho - Deanne (Kōwhai Co-learning Leader) and Rachel

 

Pōhutukawa Team

 

Years 3-4

  • Rimurimu - Mel (Pōhutukawa Co-learning Leader), Alex and Ashleigh

Years 4-6

  • Korimako - Sally, Tim and Abbie

  • Tūī - Lizzie (Pōhutukawa Co-learning Leader) and Karli

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School Map

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Absences

 

Please let the office know as soon as possible if your child is away. They also need to know on following days if your child is still away. Absences of longer than three weeks need to be discussed with the Principal.

Before school supervision in the School Library

 

We provide a before school care option from 8-8.30am, free of charge, in our school library each day. It is important that this service is only used by families who need it. If you wish your child/ren to be a part of this, please fill in this form and let us know which days you require care.

 

Click here for Form

School communications

 

Generally, the School Newsletter covers what you need to know that is coming up and the School App will give you a reminder the night before of events.

Island Bay School App 

 

The School App allows us to target the information we send out as much as possible.

 

The App is the quickest and most reliable way to report student absences, access the school calendar and staff contact details, and link to newsletters and the school website.

 

School App alert reminders are sent out the night before for things like bake sales, junior school swimming, class trips etc, and in emergencies. If you haven't got it already, use this link to install it.

 

You will need to update your School App notifications with your child's new class/hub and also their year group at the start of each school year.

 

School email

 

In addition to the App, to ensure that you receive all relevant communication from school, please add: no-reply@islandbay.school.nz to your contacts list and check your email settings to ensure that emails are not filtered or blocked by your email provider.

 

School newsletter

 

Newsletters are sent out weekly usually on a Friday via both the App and email. They contain information for upcoming events and general reminders, and also collate the week's information so that you have the weekend to put dates in your diaries etc for the coming week.

 

In between newsletters, email updates are sent out as required .

Notices, News & Reminders

 

All our notices, news and reminders can now be found on our school website under the 'Notices, News & Reminders' tab on the top menu bar.

 

These items are added and updated in real time.

Below is the communications cheat sheet of where to find out what you want to know

We realise there are multiple channels, but in the interests of making sure all our parents and whanau are informed in the most accessible way for them, we've streamlined the info as much as possible so you can find what you need, when you need it.

 

Feel free to print the pdf here and put it on your fridge!

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School Donation

 

School donations are voluntary (tax deductible) and help fund the curriculum, classroom resources including playground and sports equipment and library facilities.

Donation: $350/child (per year)
This can be paid in termly installments of $87.50/child.

There is a maximum donation amount of $1000 per family.

Hero (Hero by Linc-Ed)

 

Hero is a tool used by teachers to enter and track assessment information for your child.  You will be directed to Hero to view your child's report. Parent accounts are automatically generated from email addresses and siblings are connected by default. Therefore parents can log in once and see all the learning stories for all their children.

Homework

 

Children in Years 1-3 will bring home reading books every night. Children in Year 4+ are expected to do their own reading each night.

Parent link - linking our families

We want to make it easy for the kids and families in a hub to get together outside of school and school-run events - as a hub group, as small groups and as individual play dates. Our aim is to build and foster community and a sense of connectedness and belonging to our school community.


Each learning space has a 'parent link'. This person will help kick things off by organising and facilitating get-togethers outside of school hours including picnics and playdates. There is one 'parent link' per space (eg: one for Tūī, one for Korimako etc).

​The Parent Link's 3 main tasks are:

  • Helping with a class/hub email contact list, taken from the sign up form.

Signing up to the list is optional, and means you consent to having your email address shared with other parents in your class/hub. Your job is to make use of the contact list. For example, if you're going to the movies in the holidays, why not email the group and invite any other families who are keen, to turn up to the same session. Or maybe your child is doing a particular holiday programme - you could email the group and let other parents know, so they could send their child too. Or maybe your child has asked for a playdate with another child - feel free to use the contact list to get in touch with the child's parents to sort out a playdate. If you would like to sign up to the contact list for your child, please fill in this form.

 

  • ​Organising a few whole hub get togethers - eg a fish n chip evening. These are low key and casual, rather than a structured event.

  • Finally, just being available to help out - if you, or someone you know of in your hub could do with some support - maybe they have a new baby, or a death in the family, please feel free to email your Parent Link directly and they can help sort out a meal roster from within the hub etc. COVID has certainly highlighted the benefit of having a supportive community!

  • If you would like to sign up to the meal roster list, please fill in this form. See more about the meal roster below.

Parent Link - Meal Roster - Make me a Doozer!

Do you have childhood memories of Fraggle Rock and the Doozers who made the Fraggle's food? Would you like to be a Doozer? We are looking for anonymous helpers to make the occasional meal.

This initiative is to help families in our school community in times of need, such as illness or death in the family, a new baby, or any tough time where a little bit of help will ease the situation.

Signing up to this initiative means that from time to time, as the need arises, you will receive an email from Meal Train. Check out
https://www.mealtrain.com/ to get an idea of how it works. Meal train is a website service that allows you to select a day from the list provided that you can make a meal, including details like the number of people it's for and any allergies etc.

In each case, Island Bay School will organise both the Meal Train (with the consent of the recipient family and taking into account their needs/allergies etc), and an appropriate delivery person to collect the meals from the Doozers and deliver them where they are needed.

Privacy and sensitivity are of utmost importance, and the details of both the Doozers and the recipient family are kept private and not shared with anyone outside the delivery person and the staff member or person who initiated the meal train.

Doozers are not obliged to sign up everytime, and are welcome to only commit to providing a meal when it suits them. Tinfoil trays are available in the office for Doozers to collect. This saves the recipient family having to worry about returning dishes.

How and when to request a meal train

 

  • Requests can come from anyone - the recipient family themselves or someone who knows a family that is having a tough time.

  • Recipient families can be anyone within our school community who is having a tough time - specific details don't need to be shared to qualify.

  • The number of meals provided for any given situation is not set. It could be anything from a one-off meal, to a week's worth of meals, to a couple of meals a week over a couple of weeks.


To request a meal train, talk to your class/hub parent link, a teacher, or one of the office staff - whoever you feel most comfortable with. They will help arrange the meal train set up.

If you would like to sign up to the meal roster list, please fill in this form

 
 

Learning support

Island Bay School has an expert Special Needs Coordinator (SENCO), Andrea Bailey, who leads and oversees the school’s provision of support for children with special needs.

The SENCO leads the Special Needs committee, which meets every fortnight and deals with resourcing, support and referrals for children with special needs. Teachers refer children to the committee who then coordinate and plan for support.

Should you be concerned about your child’s learning or behaviour then talk to your child’s class teacher and ask whether it is appropriate to refer your child to the special needs committee.

 

School Photos

School photos are taken every year in May/June. Guardian group and hub photos, and individual portraits of each child are taken and made available for families to purchase online. Sibling photos are also usually available. The dates of school photos will be advertised in the school newsletter.

 
 

School payments & permission - KINDO

You can pay for all school activities online using Kindo. Once registered, you will be able to pay for donations, trips, stationery, sunhats etc. Kindo also acts as an online permission form, so you may be asked to sign your child up on Kindo for an activity that doesn't have a cost attached.  

Register for Kindo here

 

Children's property & lost property

Please ensure that your child’s property is clearly marked with their full name. A lost property box is maintained in the Road Patrol room behind the bell tower and items are displayed at regular intervals. At the end of each term unclaimed lost property is donated to charity. Smaller valuables, for example, glasses are held at the office. 

 

Children must not bring dangerous items to school e.g., matches, knives, razor blades, firecrackers, etc.

 

Valuables, especially toys or money, are not permitted. The school cannot be responsible for loss or damage to any property brought to school.

 

School reports

​Your child's mid-year and end of year reports (or summary of progress) is made up of information exported from HERO (by Linc-Ed). This includes a social comment, curriculum progressions and goals for learning, and specific learning snapshots of your child's work taken from Seesaw. See more information on Reporting here

 

Seesaw

​Seesaw is a narrative form of assessment that empowers students to independently document what they are learning at school.  Students can share snapshots of their learning using photos, videos, drawings, text, PDFs, and links. You can also import directly from most popular apps, like Google apps. 

 

Stationery

All stationery requirements can be found at https://www.myschool.co.nz/. Stationery packs can be purchased from the office on your child's first day, and additional stationery items can also per purchased during the year as required.

 

Sushi orders

 

Term dates - 2021

Term 1

Tuesday 9 February to Friday 16 April

 

Meet your child's teacher allotted slots - Friday 5 Feb

Waitangi Day observed: Mon 8 Feb, no school
Teacher Only Days: 3 - 4 Feb, 1 April

Good Friday to Easter Tuesday: 2 - 6 April, no school
Term 1 Holidays: 17 April - 2 May inclusive

Term 2

Monday 3 May to Friday 9 July

Queens Birthday: Mon 7 June, no school

Term 2 Holidays: 10 - 25 July

Term 3

Monday 26 July to Thursday 30 September

Teacher Only Day - Friday 1 October

Term 3 Holidays: 2 - 17 October

Term 4

Monday 18 October to Friday 17 December

Labour Day: Mon 25 Oct, no school

Teacher Only Day: Tuesday 26 Oct, no school

Term dates 2022

 

Term 1

Thursday 3 February to 12pm Wednesday 13 April (Teacher Only afternoon)

 

Meet your child's teacher allotted slots - Wednesday 2 Feb

Waitangi Day observed: Mon 7 Feb (no school)
Easter is in the school holidays starting from 15 April (Good Friday)

Thursday 14 April - Teacher Only Day (no school)

Term 1 Holidays: 15 April - 1 May inclusive

Term 2

Monday 2 May to Friday 8 July

Queens Birthday: Mon 6 June (no school)

Tuesday 7 June - Teacher Only Day (no school)

Matariki: Fri 24 June  (no school)

Term 2 Holidays: 9 - 24 July inclusive

Term 3

Monday 25 July to Thursday 29 September

Friday 30 September - Teacher Only Day (no school)

Term 3 Holidays: 1 - 16 October inclusive

Term 4

Monday 17 October to Friday 16 December

Labour Day: Mon 24 Oct, no school

Tuesday 25 Oct - Teacher Only Day (no school)